Admission & Inquiry
Online inquiry form, seat availability check, application workflow, and confirmation
with email alerts everything needed to streamline your admissions process.
Overview
How Admission & Inquiry Works
The Admission & Inquiry module handles the entire admission lifecycle — from a student's first online inquiry on your school website, through seat availability checking, multi-step application form filling, to admin confirmation and ERP record creation. Teachers can also fill inquiry forms on behalf of students who call in, and the admin can use the "How Student Knows Our School" data to boost their advertising.
Website Admission Portal — Select Standard & Check Availability
When a student clicks the Admission menu on the school website, a Standard Selection page opens. The student selects the standard in which he/she wants to take admission.
By clicking Check Availability, the system instantly shows how many seats are available for that particular standard (e.g., "Available Seats: 160"). If seats are available, the Apply Now button appears.
- Live seat count per standard — no manual checking
- "Apply Now" only appears when seats are available
- Prevents over-enrollment automatically
3-Step Application Form — Add Student Details
After clicking Apply Now, a 3-step admission form opens:
- Step 1 — Add Student Details:Name, Surname, Mother Name, Father Name, full address (Address Line 1 & 2, City, Zip, State, Country)
- Step 2 — Add Other Information:Mobile number, Email, GR Number, Birthdate, Caste & Sub-Caste, Nationality, Religion, Upload Marksheet, Current Year, Upload Aadhaar Card
- Step 3 — Success:Submission confirmation with email alert sent
Students can navigate Back / Next between steps. All fields marked * are required.
Inquiry Form — Website Inquiry Menu
Separately, clicking the Inquiry menu on the website opens a general Inquiry Form. Students or parents can fill out this form with their contact details and a specific inquiry question for the school.
The inquiry form collects: Name, Surname, Father Name, Mother Name, Address, City, Zip, State, Country — then on the next page: Mobile, Email, GR Number, Birthdate, Division, Year, Standard, and the Upload File option.
- Separate inquiry channel from full admission application
- Teachers can also fill this form for students who call in
- Admin can view all inquiries in the ERP backend
ERP Backend — Admission Inquiry Record
Upon submission, the application is instantly captured in the ERP as an Admission Inquiry record. The admin can view and manage all inquiries from the Education module.
Each record has a unique inquiry number (e.g., INQ/2024/10/1) and a Draft → Confirmed → Cancelled workflow. The admin reviews the form and clicks Confirm to move the student to the next stage.
- Auto-generated Inquiry ID (INQ/YEAR/MONTH/SEQ)
- Complete student data: name, parents, address, GR No., standard, division, year
- "How Student Knows Our School" field for advertising insights
- File upload: previous marksheet stored directly in ERP
- Admin confirms or cancels from a single button
What This Module Does
Website-Integrated
Admission and Inquiry forms live directly on your school website — students apply without visiting the office.
Multi-step Form
3-step application collects complete student and parent information including document uploads (Marksheet, Aadhaar)
Seat Availability
Real-time seat count per standard prevents over-enrollment and shows students exactly what's available.
Admin Confirmation
Admin reviews the Draft application and confirms it with one click — triggering the next stage of enrollment.
Teacher-assisted Entry
Teachers can fill inquiry forms on behalf of students who call by phone — ensuring no inquiry is missed.
Advertising Insights
"How Student Knows Our School" field helps admin understand which marketing channels bring in the most students.