Student Management

Complete student profiles, academic year wizards, digital signatures,

fee tracking, and health records — everything about a student in one place.

How Student Management Works

The Student Management module is the core of the Jupical Education ERP. Every student enrolled at your institution has a single, comprehensive profile that stores personal information, parent/guardian details, academic year, health records, fee history, digital signature, internal notes, and leaving information — all accessible with smart buttons that navigate instantly to linked records like fees, assignments, library books, and invoices.

Student Kanban View — all students displayed as visual cards with photo, standard, division and contact

Student List View — sortable, searchable student directory with standard, division and academic year

Student Form

Each student has a detailed form with tabs for every aspect of their profile. The form opens with the student's full personal and academic details at a glance.

Student Form — name, surname, father/mother name, address, gender, admission date and all contact details

Student Smart Buttons — one-click navigation to library books, assignment count, paid fees, invoices, sale orders and due fees

Step-by-Step Workflow

Student Information Tab — Students UID, GR number, roll number, standard, division, DOB, caste, nationality, religion and document uploads

Step 1 — Create a New Student

Go to Education → Students → New. Enter the student's name, surname, father name, mother name, address, email, and mobile number. Select Standard, Division, and Academic Year. Choose how the student learned about the school (website, referral, etc.).

Step 2 — Fill the Student Information Tab

Open the Student Information tab. Enter Students UID (auto-generated), current year, standard, division, GR number, roll number, date of birth, caste, nationality, religion, and place of birth. Upload Marksheet and Aadhaar Card documents.

Fees History Tab — standard, division, year, month, fee type, amount and status for every fee assigned to the student

Step 3 — Review Fee History

Open the Fees History tab. This shows a complete record of all fees assigned to the student — standard-wise, division-wise, year-wise — with fee type, month, amount, and payment status (To Invoice / Paid).

Fee Structure Tab — itemised fee breakdown showing each product, fee type, year, standard and division

Step 4 — Check Fee Structure

Open the Fee Structure tab. This lists all products/items making up the fee — product name, description, fee type, year, standard, division, and individual fee amounts.

Health Detail Tab — blood group, height (CM), weight, eye glasses, physical challenge and major diseases overview

Step 5 — Add Health Details

Open the Health Detail tab. The tab shows blood group, height, weight, eye glasses status, physical challenge, major diseases, and any regular checkup requirement. Click any row to open the full health detail popup.

Health Detail Popup — full health profile with height, weight, blood group, eye details and complete checkup history

Student Signature Tab — digital signature drawn or uploaded, stored permanently on the student record

Step 6 — Add Digital Signature

Open the Student Signature tab. The student's signature is stored here — either drawn directly on screen or uploaded as an image. This signature is used on official documents and leaving certificates.

Internal Notes Tab — private staff-only notes about the student

Step 7 — Add Internal Notes

Open the Internal Notes tab. Admin staff can add private notes about the student — visible only to staff, not to parents or students. Useful for tracking behaviour, academic concerns, or special requirements.

Leaving Information Tab — complete transfer/leaving details including last school, conduct, reason for leaving and certificate dates

Step 8 — Record Leaving Information

Open the Leaving Information tab. When a student transfers or leaves, record: last school attended, last standard, date of admission, conduct, qualification for next class, reason for leaving, application date, issue date, and date of leaving.

Step 9 — Confirm Admission

Click the Confirm button at the top of the form. The student's status changes from Pending → Confirmed. An admission confirmation email is automatically sent to the parent/guardian. Use Cancel to reject with email notification.

Change Academic Year Wizard — select reason for change, current year and the new year to promote the student

Step 10 — Change Academic Year (Promotion)

Click the "Change Academic Year" button. The wizard opens — select the Reason to Change and the new year (Changed Year). Click Change to promote the student to the next academic year. All linked records are updated automatically.

Search & Group By — group students by Standard, Gender, Division or Academic Year for batch management

Search & Group By

The student list includes a powerful Group By feature. Use the dropdown to group or filter students by Standard, Gender, Division, or Academic Year — making it easy to manage batches of hundreds of students at once.